Facility and Function Bookings Terms & Conditions

WRFC Trading Ltd

The following terms and conditions of contract apply to all bookings for the use of facilities or for the supply of catering and bar services at Worcester Rugby Football Club, Sixways, Pershore Lane, Hindlip, Worcester. In these terms and conditions, “the Club” means WRFC Trading Ltd and “the Client” means the person, group, company or other business entity booking the facilities or services at Worcester Rugby Football Club. Confirmation of any booking by the Client implies acceptance of these terms and conditions.
 1. Confirmation
Confirmation of all bookings is required by the Club. This may be by letter, fax or credit card. Bookings cannot be guaranteed unless confirmation is received not less than 14 days in advance for facility hire or 72 hours in advance for catering & bar services. Bookings made within 14 days of the hire date must be confirmed in writing at the time of booking. Final numbers of persons attending the function must be notified by the Client to the Club not less than 48 hours prior to the start date.
2. Deposits
The Club reserves the right to require payment of a deposit by the Client at any time prior to the holding of any function. The amount of the deposit will be at the absolute discretion of the club and will not be refunded if the Client subsequently cancels the booking. The booking will not be accepted by the Club if the deposit is not paid within seven days of being requested.
 3. Charges
The Client is responsible to the Club for full settlement of all charges arising from the booking. The Client will be informed in advance of the basic charges to be levied for a particular function. Any additional costs arising after these charges have been notified must be agreed between the Club and the Client before the appropriate services are provided. Where credit facilities are provided in respect of bar services the Client will have the opportunity to agree and sign for the service during the function.
 4. Payment
Payment must be made by cash, cheque, bankers draft or such credit cards as are accepted by the Club. Credit facilities are available and an application form is available from the Club. All sums pursuant to this agreement are due for immediate payment upon presentation by the Club to the Client of the appropriate invoice. The Club reserves the right to charge interest at the rate of 2% for each 28 day period or part thereof on any outstanding balance.
 5. Cancellation
If the Client cancels a facility hire, function or services, the Club reserves the right to levy the following charges (non VAT-able) based on the estimated total account due for the event:
Cancellations six months in advance of the start date   25%
Cancellations between six months and one month in advance of the start date 50%
Cancellations between one month and one week in advance of the start date 75%
Cancellations within one week of the start date    100%
 6. Non arrival
Non arrival by the Client for a function or facility hire will be deemed to be a cancellation and charged at 100% of the estimated total account for the function plus VAT at the prevailing rate.
 7. Licensing and Statutory regulations
The Club and all events at the ground and premises are subject to Statutory Regulations including those relating to fire precautions and entertainment. the regulations must be strictly observed. The provisions of the Licensing Act 1964 as amended must also be observed. In case of fire, the Client shall be responsible for providing at the fire assembly point a minimal role of the people attending their function.
 8. Personal Property
The Club accepts no responsibility for the loss of or damage to any property belonging to the Client, guests of the Client or other guests or visitors to the Club while on the Club premises or within the grounds.
 9. Employees of the Client
The Club reserves the right to refuse entry to the premises or grounds to any person employed by the Client or persons connected with the Client to provide services at a particular function. The Club will be pleased to offer advice on the employment of suitable photographers, toastmasters, musicians, entertainers or other persons required in connection with a function.
10. Food and Beverages
No food or beverages may be brought into the Club premises for consumption on the premises without the prior written consent of the Club. If such consent is given a charge may be levied based on the estimated loss of revenue to the Club.
11. Finishing Times
Functions are required to finish at the time agreed when the booking was made. Extensions to this time might be possible with the advance prior consent of the Club but the Club reserves the right to levy a charge for any agreed amendment to the original finishing time.
12. General Liability
The Club will not be liable for any failure to provide the contracted services in any of the following circumstances:
a) Industrial action by the Club’s employees or employees of a supplier
b) Fire, lightning strike, aircraft impact, explosion, riot, civil commotion, malicious damage, storm, tempest, flood, burst pipes, earthquake or other impact which renders the premises unusable.
c) Non-receipt of written bookings or confirmation
d) Breakdown of plant or any failure in the supply to the Club of gas, electricity or water
Without prejudice to the foregoing and without inferring any liability the Club undertakes to use its best endeavors to alleviate any such inconvenience.
13. Contract
This contract shall not be assignable. This contract shall be governed by and construed in all respects in accordance with English Law.
14. Damage
The Client will be responsible for any damage caused to the Club’s premises, grounds, and equipment or utensils therein by any act, default or neglect of the Client including by any sub-contractor of the Client or guest of the Client. The Client shall pay to the Club on demand the amount required to make good or remedy any such damage.